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Entering and Submitting Time with BigTime Mobile

BigTime Mobile makes it possible to log working hours and submit timesheets toward projects from your phone, making it a great solution for professionals on-the-go. You can also use the app to check the approval status of your submitted timesheets, make edits to unsubmitted timesheets, or delete a timesheet. This article will walk you through all of these actions step-by-step.

Entering a Timesheet

To begin logging time with BigTime Mobile, you’ll first need to navigate to the TIME screen by tapping the CLOCK icon in your lower navigation bar.

The screen you’ll be redirected to will by default display any timesheets you’ve recorded for the current week. You can navigate between weeks by tapping the ARROW icons on either side of the date range at the top of this screen.

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If you haven’t yet created any new timesheets for the current week, you’ll see a blank list and a blue CREATE NEW TIMESHEET button. Click this button to begin entering your time.

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After tapping this button, you’ll be redirected to a new screen where you can enter information about your new timesheet. Here, you can record:

  • The hours logged,
  • The date your hours were logged,
  • The project you worked on,
  • The task you worked on,
  • The associated labor code, and
  • Any notes about the time you’re recording.

Note that all fields except LABOR CODE are required. If you leave any of the required fields blank, you won't be able to save your timesheet. The default required fields are: Hours, Date and Project. Admins can decide in web settings if they are required or not. Admins can also add additional fields and set them as required.

The HOURS field gives you the option to begin a timer for a task. This is helpful if you’re recording a task in real time and want an accurate record of the hours you’ve devoted to that task as you work on it. To begin a timesheet timer, tap the PLAY icon next to the field. You can pause your timer later by tapping the PAUSE button.

Once you’re satisfied with your timesheet fields, tap the SAVE button at the top right corner of your screen.

Now, when you return to the TIME screen, you’ll see your new timesheet listed.

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If you’re ready to submit your timesheet for review, you can tap the SUBMIT button at the top right corner. A pop-up will appear prompting you to confirm your decision to submit your timesheet. If you’re sure about your decision, tap the SUBMIT button again. This will send your timesheet to the reviews and approvals pool for your manager to review.

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Editing or Deleting a Timesheet

Once you submit a timesheet, you won’t be able to make any edits to it. However, unsubmitted timesheets can be edited. To begin editing a specific timesheet, tap on it from the main timesheet list on your TIME screen. This will open the same module you’ll see when creating a timesheet from scratch. You can edit any of the fields as you deem necessary.

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At the bottom of this screen, you’ll see the option to DELETE your timesheet. Tapping DELETE will allow you to delete your existing timesheet. You’ll see a pop-up window appear prompting you to confirm your decision. Tap DELETE TIMESHEET again to do so.

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Filtering Existing Timesheets by Status

As mentioned above, your submitted, unsubmitted and rejected timesheets will be displayed in a list format on your main TIME screen. By default, this list will be set to show you all your timesheets irrespective of their status. If you want to filter your timesheets to only show ones with certain statuses, you can do so by tapping the field in the upper left corner that says ALL TIMESHEETS.

A picklist will appear, from which you can choose which types of timesheets you'd like to see. You can only choose one option at a time from the dropdown menu. When you've made your selections, your screen will refresh to show you only the timesheets with your selected status(es).

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