Basic Codes are the most used and configured items in BigTime. It’s a broad category that includes three smaller categories: Categories, Expense Codes, and Invoice Terms. You’ll add values to each category, so staffers can properly use BigTime’s workflow: timesheets, expenses, and invoices. Then, staffers can:
- Categorize how they spent their time in their timesheets,
- Specify their expenses in expense entries, and
- Indicate payment details in client invoices.
NOTE: The Basic Categories label has been renamed to Basic Codes, which is the label this article uses.
This article will explain how to access Basic Codes. It’ll also describe its three categories and provide links to detailed articles for each.
- Add and update each category under Basic Codes so staffers can properly use BigTime’s workflow.
- Link the values you create with QuickBooks.
- Customize the values you create. Add values that are relevant to your firm in each category. You can add as many or as few values as you’d like. Plus, some values have additional customization options, such as a description box or a box you can check to indicate an inactive value.
Access Basic Codes
To get to Basic Codes, click MY COMPANY...FIELD VALUES.
BigTime defaults to BASIC CODES...CATEGORIES, which is where you want to be. Your window will look like this:
About Basic Codes
We’ll briefly describe what you can do with three categories under Basic Codes below. For detail information, click on the links at the end of this article.
- Categories: These values populate in the Categories picklist when staffers add a new timesheet entry. That way, staffers can indicate how they’re spending their time. Examples include “consultation” or “editorial.”
- Expense Codes: These values populate in the Expense Type picklist when staffers create new expense entries to denote the type of expense. If you’re invoicing out of BigTime, you’ll need to add values to Expense Codes.
- Invoice terms: These values specify to the client what percentage of an invoice is due and when.