Project Finance Reports in BigTime Resource Management

Overview
Accessing and Setting Up Projects Finances Report
How is it calculated? 
How does filtering work, and how can it help me?
Sorting Report by Project or By Month
Use Cases
     Checking the profitability of chosen projects

Overview

Your firm’s financial health includes both planned revenue/costs and actual financial results based on time worked. Understanding the sources of each value helps you compare expectations with reality, monitor profitability, and forecast future performance.

The Project Finances Report provides insight into:

• Revenue and cost projections based on scheduled assignments
• Actual revenue and cost from tracked time (submitted + unsubmitted)
• Month-over-month trends
• Profitability and margin analysis

This report can be used for:

• evaluating a single project
• comparing several projects
• reviewing financial performance across the entire company.

Accessing and Setting Up Projects Finances Report

To access and view the Project Finances Report, you must:

• have Resource Management access
• have Finance Access permissions to view cost, revenue, and margin

👉 Without finance permissions, Actual values and financial columns will be hidden.

Once permissions are configured:

Manager Role ➝ Reports ➝ Projects Finances

Click Update Report to generate results for the selected criteria.

(Older UI labels such as “Prepare Report” may appear in screenshots but have been replaced with Update Report in current releases.)

Configure your report using:

• Time Frame
• Assignment Statuses (Active, Reserved, Draft)
• Filters such as client, project, hashtags, or custom fields.

* Go to the article to learn more about filtering in Resource Management.

How is it calculated? 

Scheduled Finances

Planned revenue and cost are based entirely on assignments, including:

• Scheduled Hours
• Bill Rate
• Cost Rate
• Assignment Status (Active, Reserved, Draft)

👉 After Time & Assignment Decoupling, assignments do not affect Actual time entries.
They serve as a forecast-only tool.

Actual Finances

Actual revenue and cost come from time entries, not from assignments:

Actual values always reflect the rate stored on each time entry, not current assignment settings.

Summary

How does filtering work, and how can it help me?

Filtering allows you to narrow the report to specific:

• clients
• projects
• departments
• custom fields
• assignment statuses (Active, Reserved, Draft)

You can use filters to forecast profitability by including or excluding tentative assignments (Reserved / Draft).

Grouping also allows you to compare profitability for:

• clients
• departments
• tags / hashtags
• project types

Filtering helps you quickly evaluate risk, forecast margin shifts, and isolate high- or low-performing projects.

Sorting Report by Project or By Month

You can view project finances aggregated by project and by month.

This table groups financial data into monthly periods, so you can track:

• Revenue
• Costs
• Margins
• Other financial metrics

The monthly view makes it easier to compare performance from one month to the next and to spot trends over time.

Use Cases

Checking the profitability of chosen projects

Use this view to analyze:

• whether scheduled revenue aligns with actual performance
• whether project margins are trending up or down
• where cost overruns or underutilization appear
• whether assignments must be adjusted to meet profitability targets