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What is Off-Hours Work?

When editing an assignment, you will come across an additional option in the form of the OFF HOURS WORK checkbox. It’s an additional assignment status, which we’ll explain below.

The OFF HOURS WORK status can be used when we want to assign someone to a project for a specific number of hours, but we don’t want this work to affect the staffer's utilization and/or how overbooking is calculated. It may be additional work on the project – for example, software maintenance.

 

Where can I change the OFF HOURS WORK settings? 

You can change the way OFF HOURS WORK affects utilization and overbooking calculations by clicking on the THREE DOTS next to your profile name, and then opening MY SETTINGS. At the bottom of the page, you will find two tabs: SCHEDULED UTILIZATION SETTINGS and OVERBOOKING SETTINGS.

 

 

How does the OFF HOURS WORK checkbox affect utilization and overbooking calculations?

Explaining this checkbox and how it works is best done through examples. Let’s say we have a staffer, Inaaya, who has several assignments in October. Below you will find four scenarios and screenshots from BigTime Foresight. Keep an eye on how the calculations below change when the OFF HOURS WORK checkbox is checked or unchecked

 

Example One:

Scheduled utilization settings: OFF HOURS checked

Overbooking settings: OFF HOURS checked

Off hours assignment: No

 

Example Two: 

Scheduled utilization settings: OFF HOURS checked

Overbooking settings: OFF HOURS checked

Off hours assignment: YES

 

Example Three:

Scheduled utilization settings: OFF HOURS unchecked

Overbooking settings: OFF HOURS unchecked

Off hours assignment: No

 

Example Four:

Scheduled utilization settings: OFF HOURS unchecked

Overbooking settings: OFF HOURS unchecked

Off hours assignment: YES

In summary, configuring the OFF HOURS WORK status for an assignment determines whether that assignment affect staffer availability or not. It’s left up to you to configure this status based on your  organization’s needs and processes.

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