Overview
Where can I change the OFF HOURS WORK settings?
How does the OFF HOURS WORK checkbox affect utilization and overbooking calculations?
Example One
Example Two
Example Three
Example Four
Overview
When editing an assignment, you will find another option: the OFF-HOURS WORK checkbox. It’s an additional assignment status, which we’ll explain below.
The OFF-HOURS WORK status can be used when we want to assign someone to a project for a specific number of hours but don’t want this work to affect the staffer's utilization and/or how overbooking is calculated. It may be additional work on the project, such as software maintenance.
Where can I change the OFF-HOURS WORK settings?
You can change how OFF-HOURS WORK affects utilization and overbooking calculations by clicking on the THREE DOTS next to your profile name and then opening MY SETTINGS. At the bottom of the page, you will find two tabs: SCHEDULED UTILIZATION SETTINGS and OVERBOOKING SETTINGS.
How does the OFF HOURS WORK checkbox affect utilization and overbooking calculations?
Explaining this checkbox and how it works is best done through examples. Let’s say we have a staffer, Inaaya, who has several assignments in October. Below, you will find four scenarios and screenshots from BigTime Foresight. Monitor how the calculations below change when the OFF-HOURS WORK checkbox is checked or unchecked.
Example One:
Scheduled utilization settings: OFF-HOURS checked
Overbooking settings: OFF-HOURS checked
Off-hours assignment: No
Example Two:
Scheduled utilization settings: OFF-HOURS checked
Overbooking settings: OFF-HOURS checked
Off-hours assignment: YES
Example Three:
Scheduled utilization settings: OFF-HOURS unchecked
Overbooking settings: OFF-HOURS unchecked
Off-hours assignment: No
Example Four:
Scheduled utilization settings: OFF-HOURS unchecked
Overbooking settings: OFF-HOURS unchecked
Off-hours assignment: YES
In summary, configuring the OFF-HOURS WORK status for an assignment determines whether that assignment affects staffer availability. You should configure this status based on your organization’s needs and processes.