Finding Time Off Requests In The System
Time Off: Manager View vs. Employee View
How can I see the status of a time off request?
How do I change my view in the TIME OFF window?
Can I get notifications when one of my employees sends a request?
How can I check how many absent days an employee has used?
Can I request a time off as a manager?
Who can accept time off requests?
Can a leave request be accepted automatically?
Who will accept my employees' leave requests during my absence?
Finding Time Off Requests In The System
One of BigTime Foresight's unique benefits is the ability to track employee PTO, sick leave, parental leave, or any other types of time off. Managers and administrators can either approve or reject time off requests submitted by employees they oversee from the TIME OFF tab in Foresight. To view all of your team’s time off requests from BigTime, click on the TIME/EXPENSE navigation tab and then click TIME OFF REQUESTS.
If Foresight is opened, click the TIME OFF tab in your left navigation bar.
Here, you will find boxes with time off requests at the top and requests displayed in a table below. Only pending requests – those awaiting your approval or rejection- – will appear in the boxes at the top. Everything else will be shown in a table.
The list of review applications will only apply to employees to whom you are assigned as a time off manager, unlike the table in which you will find the applications of all employees in the organization. Below, we’ll explain your options for managing time off.
NOTE: Here, we use the terms "people" and "employees" to refer to what we call "staffers" in BigTime. To see a full list of Foresight-specific terminology and definitions, look at the Foresight Glossary.
Time Off: Manager View vs. Employee View
Adding people's absences in Foresight provides you with more accurate data about their availability and utilization level.
The only difference between the employee experience and the manager experience is that only managers can add time off types. To create a new time off type for the whole organization, go to the MY COMPANY tab from your main navigation sidebar, and then open the TIME OFF TYPES tab.
How can I see the status of a time off request?
In Foresight, you will find five time off request statuses. You can find their meanings below:
- Pending: The request is waiting to be approved or rejected.
- Accepted: The request has been accepted by a manager.
- In progress: The time period that your employee requested off has already begun and is underway.
- Rejected: The request was rejected by a manager.
- Retracted: You applied for time off but changed your plans. In this case, you can withdraw your request, which will change its status to RETRACTED. The same applies to your employees.
How do I change my view in the TIME OFF window?
Unfortunately, you can’t change the view in the TIME OFF window. However, you can filter your time off requests by going to the CALENDAR tab in your navigation bar and opening the sub-tab labeled PEOPLE.
Can I get notifications when one of my employees sends a request?
Absolutely! Users with manager rights will always receive email notifications when an employee submits a request. Employees only receive one if they have TIME OFF UPDATES checked under the NOTIFICATIONS section in the MY SETTINGS tab.
How can I check how many absent days an employee has used?
You can see how much time off an employee has already used by opening the PEOPLE tab from your navigation sidebar. Open your chosen employee’s profile, and go to the TIME OFF tab.
Can I request a time off as a manager?
You can do so with the appropriate permissions in your BigTime user rights settings. If you can access both views, you can switch between the Manager and Employee views in Foresight by clicking on the THREE DOTS next to your profile name in the navigation sidebar. Read this article to learn how to submit a time off request.
Who can accept time off requests?
Only managers assigned to specific employees can accept their time off requests.
To assign a time off manager to a given employee, go to the PEOPLE tab in your navigation sidebar, open the employee’s profile, and go to the GENERAL tab. At the top, you will see a field labeled TIME OFF MANAGER. If you choose several managers, each of them will have to accept a given request for it to be approved.
There is one exception to this rule. If you are a manager with the “Managing time off requests” user right toggled on, you have this ability, too, even if you haven’t been assigned as a time off manager to a given employee.
Can a leave request be accepted automatically?
Yes. If an employee hasn’t been assigned a time off manager, their requests will be accepted automatically.
Who will accept my employees' leave requests during my absence?
You can set a substitute manager in your profile settings. After setting your substitute, requests from all people to whom you are assigned as a time off manager will not be sent to you but to the person you indicate.
| NOTE: A substitute manager should be set ASAP before your planned absence. If not, you’ll still be responsible for approving those requests. |
When you return from vacation, remember to remove the substitute manager from your profile. This will return all the responsibilities from your substitute manager back to you.