Days Off And Hours Off In BigTime Foresight
Accessing Your Time Off Tab In BigTime Foresight
FAQ: Time Off
How Can I See Whether A Time Off Request Has Been Accepted?
What Are The Requests' Statuses, And What Do They Mean?
How Do I Check How Many Time Off Days I've Used And How Many Left?
How Can I Edit Or Retract A Time Off Request?
I’m An Employee. Can I See Other People’s Requests?
I Want To Request Time Off But Can’t Find The Right Vacation Type. Can I Manually Add A New Vacation Type?
How Can I Know If My Time Off Will Be Paid Or Not?
How Can I Request A Partial Day Off?
Why Can't I Submit Time Off Hours On Some Days?
Days Off And Hours Off In BigTime Foresight
Depending on your organization settings, you can submit leave requests:
- Reporting Full Days Off
- Reporting Partial Day Off
The settings are global for the entire organization and can be managed by someone with managerial rights and access to the Administrator role in BigTime Foresight.
Accessing Your Time Off Tab In BigTime Foresight
BigTime Foresight is an add-on module that provides firms with tools to more effectively manage resources. One of the perks of Foresight is the ability to request, approve, and manage time off requests. Firms that use Foresight can factor vacation, PTO, parental leave, and other types of time off into employee capacity so they can allocate tasks efficiently. Employees will be able to submit their own time off requests for review and approval so long as they have been granted permission to do so in the BigTime USER RIGHTS window. To access the Foresight time off window from BigTime, click the TIME/EXPENSE navigation tab, and then click MY TIME OFF. You will be redirected to the time off-screen in Foresight.
Alternatively, if you’re already in Foresight, click the TIME OFF tab in your main navigation sidebar.
Below, we’ll walk you through the time of the window and answer some frequently asked questions.
FAQ: Time Off
How Can I See Whether A Time Off Request Has Been Accepted?
All your correctly added requests will be displayed at the top of the TIME OFF window in a square bracket with a PENDING status label. Once a request is accepted or rejected, it moves to the table at the bottom of the window. You can check on its status by scrolling down to the table and looking at the very left column in the table. After adding a request, you should find the PENDING status there. That status will change to ACCEPTED if the request has been approved. You will receive a notification both in Foresight and in your email.
What Are The Requests' Statuses, And What Do They Mean?
In Foresight, you will find five application statuses:
- Pending: You have successfully sent your request.
- Accepted: Your request has been accepted by your manager.
- In progress: The time period you requested is already underway.
- Rejected: Your manager has rejected your request. If your request has been rejected, you can contact your manager to understand why.
- Retracted: Let’s say you applied for time off, but you changed your plans. In that case, you can withdraw your request. A request that has been withdrawn will show up with a RETRACTED status.
How Do I Check How Many Time Off Days I've Used And How Many Left?
In Foresight, you will find information on the total number of time off requests you have sent. By default, these requests will be displayed in a yearly format. You can change years using the settings at the top right.
Unfortunately, you won’t see the number of days off you can request and use in this window. That is dependent on your firm's particular policies. If you have questions about how much time you can take off, consult your manager.
How Can I Edit Or Retract A Time Off Request?
You can edit a time off request even if it’s in progress. Depending on your request's status, you can do this in two places.
1. Pending: As you have learned from this article, your request will initially be shown with a PENDING status at the top of the Time Off Requests window. It will remain there until your manager accepts or rejects it. To edit a pending request, click the PENCIL icon at the top right corner of the request. Next to the PENCIL icon, you’ll see a red X icon. Click this icon to retract a request.
2. Other statuses: You can still edit your request even if it’s already been accepted or rejected by your manager or is currently in progress. To edit an accepted or rejected request, open the TIME OFF tab and scroll down to the table at the bottom of the window. Find your chosen request, go to the last column on the right side of the table, and click the THREE DOTS. A picklist will appear: click the CHANGE REQUEST option to make edits or click RETRACT to retract the request.
I’m An Employee. Can I See Other People’s Requests?
No. This option is available only for managers.
I Want To Request Time Off But Can’t Find The Right Vacation Type. Can I Manually Add A New Vacation Type?
Unfortunately, you don't have this option. Only managers with appropriate permissions can add time off types, and the list they create will be standard for the entire organization.
How Can I Know If My Time Off Will Be Paid Or Not?
Time off types in Foresight don’t determine whether you’ll be paid during your leave. If you have any concerns, ask your manager whether you’ll be paid during your absence.
How Can I Request A Partial Day Off?
You can report partial days off only if a manager with access to the administration panel in BigTime Foresight has enabled this option. Partial Day Time Off and Full Day Time Off can be submitted in the same window. Still, depending on the administrator settings for the entire organization, the appearance of the request window will differ. If the partial time off option is enabled in the administrator panel, the Full Day toggle will appear, which you can move to enable options specific to partial time off.
If your administrator has allowed you this option, the request submission window will look like this:
After moving the toggle, the form changes to partial time off with the option of entering a specific number of hours for specific days.
If the option is not enabled, in the field at the top, you can select entire vacation days from the calendar, and you will not find a toggle in the modal with the option to select the entire day/hours. The form will look like this:
Why Can't I Submit Time Off Hours On Some Days?
The number of hours you can request depends on the manager's settings. The system will return an error when your request exceeds the manager's set number of hours.
The number of time off hours you can report is closely related to the number of capacity hours provided by your manager in your contract configured in the system and with public holidays for a given region. If you need any change regarding your capacity, please contact your manager.